Applicant Privacy & Consent Notice
Last updated: June 16th, 2025
We care about your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website or apply to participate in one of our events — such as the Lael’s Women Croatia Rally 2025.
Who we are
ASD Exploro is the organizing team behind the Lael’s Women Rallies, based in Italy. You can contact us at hello@laelsrallies.com
What data we collect
When you browse our website or apply to participate in one of our events, we may collect the following data:
- Your name and email address
- Country or region of residence
- Responses submitted in your rally application (e.g. riding experience, bike setup, etc)
- Any other information you choose to share with us (e.g. dietary preferences, emergency contacts, etc)
- Basic website analytics (e.g. page views, traffic sources – anonymized)
How we use your data
Your data is used for:
- Managing and evaluating rally applications
- Communicating with you before, during, and after the event
- Coordinating logistics, group planning, and community resources
- Improving future events and outreach
- With your consent, sharing your contact with official suppoting partners so they can send you relevant updates, offers, or content related to the rally experience
We do not sell your data or use it for automated decision-making.
Legal basis
We process your personal data under the following legal grounds:
- Consent (Article 6.1.a GDPR) — for sharing your data with partners or subscribing to optional updates
- Contractual necessity (Article 6.1.b GDPR) — for managing your participation in the rally
- Legitimate interest (Article 6.1.f GDPR) — to operate and improve our website and communications
How long we keep your data
We keep your personal data only as long as needed for the purpose for which it was collected. Applicant and event-related data will be deleted within 12 months after the event ends, unless you have opted in to ongoing contact.
Sharing your data
We may share your data only:
- With official supporting partners if you give your explicit consent
- With service providers that help us run the application process, under secure conditions and GDPR-compliant terms
Your rights
Under the GDPR, you have the right to:
- Access your data
- Request correction or deletion
- Withdraw your consent at any time
- Object to processing
- Lodge a complaint with your local data protection authority
To exercise any of these rights, contact us at hello@laelsrallies.com
Cookies and analytics
We may use basic cookies or website analytics tools to understand traffic and improve user experience. These tools do not collect personally identifiable information unless explicitly provided.